How to Implement ACA Compliance in Your Business

The Affordable Care Act (ACA) is a complicated, constantly evolving statute. Complying alone might be difficult because there are many boxes to tick and hurdles to climb.

The Affordable Care Act (ACA) requires firms with 50 or more full-time equivalent employees to offer their employees affordable health insurance, ensuring they have access to high-quality healthcare. Learn about the ACA regulations and how they affect your business.

Know Your Requirements

There are a variety of factors that can impact your business’s ACA Compliance. One important factor is how many hours your employees work because if you have enough full-time workers, you’ll be considered an applicable large employer (ALE). Generally, this means 50 or more employees working 30 or more hours each week. However, if you have a mix of part-time and full-time employees, calculating FTEs can get tricky.

Other key factors include whether you offer health insurance or not and what type of coverage you offer. 

Another thing to keep in mind is that you may be subject to expensive penalties if your business fails to meet the ACA’s requirements. For example, if you don’t distribute the marketplace notice to new hires or send them a Summary of Benefits and Coverage, you could be fined up to $1,264 per employee.

Create a Plan

Companies that don’t comply with ACA regulations face financial penalties. In addition, they may be subject to a Department of Labor or Internal Revenue Service audit. This can create significant disruptions to company operations and damage corporate credibility. Read More about indexnasdaq: .ixic

To avoid penalties, companies need to have a plan for offering employees health insurance options that are ACA-compliant. This includes determining how many full-time employees are in the business and their ages. It’s also necessary to know which policies are ACA-compliant and what requirements apply to each.

For example, large employers have different ACA compliance obligations than small businesses. Large group plans cover 51 or more employees on average (or their equivalent). They must offer a minimum essential coverage option to their full-time employees. They also must use forms 1094 and 1095 to report information about their employees’ healthcare coverage to the IRS.

Some large groups had grandfathered plans, active before the ACA was signed into law. These plans can remain unchanged if they abide by certain crucial ACA updates.

Educate Your Staff

The Affordable Care Act is a complex, ever-changing law that can confuse businesses. Fortunately, there are several things you can do to make sure your business stays compliant.

First, make sure you understand how the ACA defines large employers. The law examines the number of full-time equivalent employees to determine whether a business is a large employer. To determine this number, you must add the total hours worked by each employee who is not a part-time worker and then divide that number by 30.

You must also know the impact of health-sharing ministries and other religious-based health insurance on your ACA compliance. These plans may not count as coverage under the ACA and could lead to penalties.

Another important step is to educate your staff about the upcoming 1095-C form. This new form will require employees to report their and their family’s health insurance coverage to the IRS. This will be the first time this information has been required for individuals since the ACA.


Although the Supreme Court has ruled that the ACA is here to stay, it is still a complex law with many moving parts. The complexities and requirements for businesses are far-reaching and can change from year to year. Your business must stay on top of any changes to avoid hefty penalties.

Forms 1094-C and 1095-C must be filed with the IRS each tax year to confirm that your business is ACA-compliant. In addition, you must also provide your full-time employees and their dependents with an annual statement of health coverage options available to them.

These forms rely heavily on data quality management, including accurate employee counts and eligibility determinations. It is important to have an integrated HR system that can track and manage these data points to manage this process. An add-on like ACA Compliance within RUN Powered by ADP can help you stay ahead of these responsibilities. It can even identify any potential inconsistencies impacting your IRS ESRP notices.


Continuous tracking, reporting, and documenting are necessary for ACA compliance. Employers should carefully collaborate with their third-party administrators, financial officers, human resource specialists, and attorneys to ensure they are ready for the yearly ACA deadlines and any prospective IRS audits.

Employer Shared Responsibility (also known as the Individual Mandate) provisions of the reasonable Care Act (ACA) mandate that companies with 50 or more full-time employees provide their staff with minimum-value health insurance that is both reasonable and adequate in coverage. The business can face IRS fines if they don’t comply.

For small and midsize businesses, ACA compliance can be confusing. However, staying on top of the requirements is important to avoid expensive penalties. If you are concerned about ACA compliance and how it affects your business, contact an experienced business attorney near you for expert guidance. They can help you determine your ACA compliance status, understand the penalties you could face, and assist you in developing an action plan to comply.

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